| 5. Officers of the Club |
The officers of the club will be:
- Chair
- Vice Chair (may also hold another position)
- Secretary
- Treasurer
- Publicity Officer
- Head Coach
- Social Events Officer
- Kit Officer
- Club Captain
- Membership Secretary
- Website Officer
- Welfare Officer
- General Committee Member (with specific responsibilities)
Officers will be elected annually at the AGM.
All officers will retire each year but will be
eligible for re-appointment. |
5.1
The management committee officers of the club will be:
- Chair
- Secretary
- Treasurer
- Club Coach
- 6-8 General Committee Members (may also hold role below)
5.2
Non committee roles shall be
- Club Captain
- Welfare
- Publicity
- Kit
- Social events
- Membership secretary
- Website
- Young persons coordinator
These roles will not form part of the management committee, however a general committee member can also hold one of the non committee roles.
5.3
Officers will be elected
annually at the AGM
All officers will retire
each year but will be eligible for re-appointment
The management committee has power to fill any vacancy which may arise outside a AGM
A vice chair will be chosen at the first committee meeting from the management committee officers. |
| 6. Committee |
The club will be managed through the Management
Committee consisting of the officers listed in section 5.
Only these posts will have the right to vote at
meetings of the Management Committee.
The Management Committee will be convened by the
Secretary of the club and no less than 6 meetings per year will be
held.
The quorum required for business to be agreed at
Management Committee meetings will be 5.
The Management Committee will be responsible for
adopting new policy, codes of conduct and rules that affect the
organisation of the club.
The Management Committee will be responsible for
disciplinary hearings of members who infringe the club
rules/regulations/constitution. The Management Committee will be
responsible for taking action of suspension or discipline following
such hearings.
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The club will be managed through the Management
Committee consisting of the officers listed in section 5.1 above.
Only these posts will have the right to vote at
meetings of the Management Committee.
The Management Committee will be convened by the
Secretary of the club and no less than 6 meetings per year will be
held.
The quorum required for business to be agreed at
Management Committee meetings will be 5.
The Management Committee will be responsible for
adopting new policy, codes of conduct and rules that affect the
organisation of the club.
The Management Committee can
form sub committees and roles.
The Management Committee will be responsible for
disciplinary hearings of members who infringe the club
rules/regulations/constitution. The Management Committee will be
responsible for taking action of suspension or discipline following
such hearings.
|
| 7. Finance |
All club monies will be banked in an account held in
the name of the club. The Treasurer will be responsible for the
finances of the club.
The financial year of the club ends on 30 September.
A statement of annual accounts will be presented by
the Treasurer at the AGM.
Any cheques drawn against club funds should hold the
signature of the Treasurer and one other authorised signature. |
All club monies will be banked in an account held in
the name of the club. The Treasurer will be responsible for the
finances of the club.
The financial year of the club ends on 30 September.
A statement of annual accounts will be presented by
the Treasurer at the AGM.
Any cheques drawn against club funds should hold the
signature of 2 authorised
signatures |
| 8. Annual General Meetings |
An AGM shall be held in the month of November each
year. Notice of the AGM will be given by the Secretary. Not less than
21 clear days' notice to be given to all members.
The AGM will receive a report from officers of the
Management Committee and an audited statement of the accounts (up to
the 31st day of the month immediately preceding the meeting).
Nominations for officers of the Management Committee
will be declared to the returning officer prior to the AGM using a
nomination form sent with the notice. Nominations at the AGM will
only be accepted for positions for which there have been no
nominations prior to the AGM. Anyone standing for a position who was
unsuccessful may be nominated for another position at the AGM without
having been nominated prior to the AGM. All candidates must have a
proposer who is prepared to support their application.
The returning officer can be anybody except an
individual who is also standing in the election for that particular
position. It is normally the job of the Secretary.
Election of officers is to take place at the AGM,
using the following procedure:
-
- The proposer will be allowed up to 1 minute to deliver a proposing speech for their candidate.
- Each candidate will be allowed up to 2 minutes to speak on their
suitability for the role.
- Candidates may not be present for opposing candidates speeches or any of the
proposing speeches for that position (including their own proposer)
and will leave the room for these.
- After this questions will be taken from the floor.
- Questions must be addressed to the returning officer and must be directed at
all candidates, not at any single candidate.
- Time taken to answer the questions is at the discretion of the returning
officer but should nominally be not more than 1 minute.
- RON “Re-Open Nominations” shall be an option in each ballot.
- In the event of more than 2 people standing for any position voting is
by the method of a Single Transferable Vote.
- Voting shall be by secret ballot unless the members decide otherwise (for
example for uncontested positions).
Candidates may stand in absentia if attendance is not
possible. A proposer is still required to speak on their behalf
and this should be agreed with the returning officer before the date
of the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 15 members or 25% of the
membership (counted on the last day of the month preceding the AGM),
whichever is the smaller.
The Management Committee has the right to call
Extraordinary General Meetings (EGMs) outside of the AGM. Procedures
for an EGM will be the same as for the AGM.
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An AGM shall be held in the
month of November each year. The Secretary shall give every member 21
days notice of the date of meeting. Notice of any business desired to
be placed on the Agenda must be given to the Secretary at least 14
days prior to the meeting. The Secretary shall give at least seven
days notice to every member of the time and place of any General
Meeting and the business to be dealt with at that meeting.
The AGM will receive a report from officers of the
Management Committee and an audited statement of the accounts (up to
the 31st day of the month immediately preceding the meeting).
Nominations for all officers of the club will be
declared to the returning officer prior to the AGM using a nomination
form sent with the notice. Nominations at the AGM will only be
accepted for positions for which there have been no nominations prior
to the AGM. Anyone standing for a position who was unsuccessful may
be nominated for another position at the AGM without having been
nominated prior to the AGM. All candidates must have a proposer who
is prepared to support their application.
The returning officer can be anybody except an
individual who is also standing in the election for that particular
position. It is normally the job of the Secretary.
Election of club officers is to take place at the
AGM, using the following procedure:
- The proposer will be allowed up to 1 minute to deliver a proposing speech
for their candidate.
- Each candidate will be allowed up to 2 minutes to speak on their
suitability for the role.
- Line deleted
- After this questions will be taken from the floor.
- Questions must be addressed to the returning officer and must be directed at
all candidates, not at any single candidate.
- Time taken to answer the questions is at the discretion of the returning
officer but should nominally be not more than 1 minute.
- RON “Re-Open Nominations” shall be an option in each ballot.
- Line deleted
- Voting shall be by secret ballot unless the members decide otherwise (for
example for uncontested positions).
Candidates may stand in absentia if attendance is not
possible. A proposer is still required to speak on their behalf
and this should be agreed with the returning officer before the date
of the AGM.
If there are more
nominees than the maximum 8 for general committee member, the
election will be by written ballot, in the event of a tie re ballet
would be taken by show of hands for the tied nominees.
All members have the right to vote at the AGM.
The quorum for AGMs will be 15 members or 25% of the
membership (counted on the last day of the month preceding the AGM),
whichever is the smaller.
The Management Committee has the right to call
Extraordinary General Meetings (EGMs) outside of the AGM. Procedures
for an EGM will be the same as for the AGM.
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| 9. Discipline and Appeals |
All complaints regarding the behaviour of members
should be submitted in writing to the Secretary.
The Management Committee will meet to hear the
complaints within 14 days of a complaint being lodged. The Committee
has the power to take appropriate disciplinary action including the
termination of membership without compensation.
The outcome of a disciplinary hearing should be
notified in writing to the person who lodged the complaint and the
member against whom the complaint was made within 14 days of the
hearing.
There will be the right to appeal to the Management
Committee following disciplinary action being announced. The
committee should consider the appeal within 14 days of the Secretary
receiving the appeal. |
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